Manual spreadsheets → an operations system Two Red Kites

Use cases

One critical spreadsheet runs the operation, and everyone is afraid to touch it. It breaks under multiple editors, has no audit trail, and can't show real-time status across sites, so decisions get made on numbers that are already a day old.

Multi-site operator running on one spreadsheet

A multi-site operator runs incident tracking or daily operations out of one shared spreadsheet that everyone is afraid to touch, breaks when two people edit it at once, and can't show what's happening across sites right now. We'd replace it with a proper system and a live dashboard, so leaders see real-time status instead of yesterday's numbers.
Nonprofit reporting manually to funders

A nonprofit or community-service organisation tracks cases across staff and locations in spreadsheets, and every funder report means someone manually pulling numbers together from scattered files before a deadline. We'd build one case-management system with funder-facing reporting built in, so the report that used to take days is ready whenever it's needed.
Retailer allocating stock across stores by hand

A retail chain or distributor allocates stock across stores, distribution centres, and vendors using CSV exports and manual planning spreadsheets, so replenishment decisions lag behind what's actually selling. We'd build an allocation and planning system that ingests those feeds automatically and turns them into a live plan, not a weekly export someone has to interpret.

See it in practice: Sentinel

What we build

Multi-site tracking with live executive dashboards, replacing disconnected spreadsheets.
Case management systems with funder- or stakeholder-facing reporting.
Allocation and planning tools that ingest data feeds across multiple locations and vendors.
Operational tracking for logistics: consignments, pooled assets, and billing.
Live performance reporting pulled directly from equipment or field data sources.
Real-time production dashboards comparing actuals against targets.

How it works

We replace the fragile spreadsheet with a proper system: one place to enter data, a live dashboard for anyone who needs status, and reporting that comes out the other side automatically. Staff keep working the way they already do; the system just removes the manual re-entry and the risk of one wrong cell.

What you get

Live visibility across every site instead of a spreadsheet updated once a day.
Reporting that's generated automatically instead of assembled by hand.
One system that scales past the point where a spreadsheet breaks.
A shared source of truth for staff, managers, and external stakeholders.

Is this you?

One spreadsheet runs a critical part of the operation and everyone's scared to touch it.
You can't get a live view across multiple sites or locations.
Reporting to funders, executives, or vendors is assembled manually each cycle.
The spreadsheet regularly breaks or conflicts when more than one person edits it.

Services & tools we’ve used

Power BIAWSSharePointSAP

Where we’ve applied it

Multi-site operationsRetailLogisticsNot-for-profitEnergy

Proof

We've delivered 6 operations-platform engagements across multi-site operations, retail, logistics, not-for-profit, and energy organisations.

Manual spreadsheets → an operations system

Use cases

Multi-site operator running on one spreadsheet

Nonprofit reporting manually to funders

Retailer allocating stock across stores by hand